STSMs

Short Term Scientific Missions (STSM) are exchange visits aimed at supporting individual mobility, strengthening existing networks and fostering collaboration between researchers. A STSM should specifically contribute to the scientific objectives of the COST Action, whilst at the same time allowing those partaking in the missions to learn new techniques, gain access to specific data, instruments and / or methods not available in their own institutions / organisations.
STSM applicants must be engaged in an official research programme as a PhD Student or postdoctoral fellow or can be employed by, or affiliated to, an Institution or legal entity which has within its remit a clear association with performing research. The institutions / organisations where applicants pursue their main strand of research are considered as Home institutions. The Host institution is the institution / organisation that will host the successful applicant.

Duration

Standard STSMs need to take place according to the following rules:

  • Be a minimum duration of 5 days;
  • Be a maximum duration of 90 days;
  • Needs to be carried out in their entirety within a single grant period and within the Action’s lifetime.

Specific additional provisions have been adopted by the CSO to encourage the participation of Early Career Investigators (ECI) in STSM.

  • Be a minimum duration of 91 days;
  • Be a maximum duration of 180 days;
  • Needs to be carried out within their entirety within a single grant period and within the Action’s lifetime.

Financial Support

An STSM grant is a fixed financial contribution which takes into consideration the budget request of the applicant and the outcome of the evaluation of the STSM application as determined by the Action Chair (or Vice Chair if the Action Chair is affiliated to the Grant Holder Institution) and / or the STSM Coordinator / Committee. STSM Grants do not necessarily cover all expenses related to performing a given mission. The Grant is a contribution to the overall travel, accommodation and meal expenses of the Grantee. The calculation of this contribution for a STSM must be based on the following rules:

  • up to a maximum of EUR 2 500 in total can be afforded to each successful STSM applicant;
  • up to a maximum of EUR 160 per day can be afforded for accommodation and meal expenses.

For ECIs (Early Career Investigators), the calculation for an increased financial contribution must respect the following criteria:

  • up to a maximum of EUR 3 500 in total can be afforded to ECIs for missions with a duration of between 91 and 180 days;
  • up to a maximum of EUR 160 per day can be afforded for accommodation and meal expenses.

The Action Chair (or Vice Chair if the Action Chair is affiliated to the Grant Holder Institution) or the appointed STSM Coordinator / Committee can approve differentiated country rates to cover accommodation and meal expenses based on the perceived cost of living in the host country.

Applicant and Host Institution

The Applicant should normally be engaged in a programme of research as a post graduate student or postdoctoral fellow or be employed in an institution of a COST Country having accepted the MoU of the Action. This institution shall be actively participating in the COST Action. The home and the host institution can be public or private. A STSM may only be approved:

  • from a home institution in a COST participating country to a host institution in a COST participating country or to a formally approved host institution in a non-COST country;
  • from a formally approved home institution in a Near Neighbour country to a host institution in a COST participating country.

The Applicant is responsible for obtaining the agreement of the host institution, before submitting his/her application.

Applicants can look for Industrial placements by browsing through the companies involved in iV&L Net, using the following link:

http://ivl-net.eu/participants/database/?members_search=Industry

In addition, potential applicants can search for those members most suited to the specific research topic of iV&L Net, using the following link:

http://ivl-net.eu/participants/database/

For each member profile, applicants can see her/his research interests and her/his corresponding Host Institution, so feel free to contact her/him directly.

Match making

Early Stage Researchers who are interested in a specific topic but with no candidate host in mind should contact the STSM coordinator who will try to find a good match. Potential STSM hosts with topics in mind but no candidate researcher should also contact the STSM coordinator who will advertise the opportunity to attract candidates.

Application

Within COST Action IC1307, applications should be submitted according the procedure detailed below:

Step 1 : Formal agreement and on-line registration by the applicant

  • Obtain the written agreement of the host institution, before submitting an application;
  • Complete the online application form (see on-line registration tool);

Step 2 : Formal STSM application and annexes

Send the completed online application form as e-mail attachment together with the following necessary supporting documents:

  • CV
  • list of publications
  • letter of support from the host institution (signature and stamp)
  • full work plan discussing the methodology and the connection with the combination of vision and language (max 2 pages)

to the STSM coordinator : Dr. Jordi Gonzàlez (jordi dot gonzalez at uab dot cat), Computer Vision Center and Universitat Autònoma de Barcelona, Catalonia Spain.

Step 3 : Assessment of the STSM

The STSM Committee of the COST Action will perform the scientific and budgetary assessment of the applications considering the Action objectives and define an acceptable funding level;

Step 4 : Approval from the Management Committee

Once positively assessed by the STSM Committee and approved by the STSM Coordinator, the Grant Holder then sends a grant letter generated from e-COST to the applicant.

After the STSM

The grantee is required to submit a scientific report (3-5 pages, to be made publicly available at the iV&L Net website) to the host institution and the STSM coordinator for approval within 30 days after the end date of the STSM containing:

  • Purpose of the STSM;
  • Description of the work carried out during the STSM;
  • Description of the main results obtained;
  • Future collaboration with the host institution (if applicable);
  • Foreseen publications/articles resulting from the STSM (if applicable);
  • Confirmation by the host institution of the successful execution of the STSM;
  • Other comments (if any).

The failure to submit the scientific report within 30 days will effectively cancel the grant.

The MC Chair (or the STSM coordinator) is responsible for approving the scientific report and informing the Grant Holder that the STSM has been successfully accomplished.
After receipt of the approval by email, the Grant Holder will execute the payment of the grant.

Further information and rules

Applicants are strongly encouraged to read the detailed information provided by COST.